Switching · Australia
Switching from AroFlo to Simpro
The move growing trade businesses make when job costing, inventory and multi-crew scheduling outgrow AroFlo. Here is what changes, what it costs you in time, and when it is simply overkill.
By Software TradiesUpdated 6 October 20266 min read
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Why tradies make this switch
- You run multiple crews and need deeper scheduling.
- You want serious job costing and inventory.
- Your reporting needs have outgrown a simpler tool.
Side by side
| AroFlo | Simpro | |
|---|---|---|
| Best for | Growing teams | 5+ crews |
| Price from | $80/mo per user (min 3, ex GST) | Quote only |
| Job costing | Strong | Very strong |
| Multi-crew scheduling | Good | Excellent |
| Inventory | Basic | Deep |
| Implementation | Modest | A project (weeks) |
How the move works
- 1Scope what you actually need beyond AroFlo. Write down the specific gaps. If they are small, the move is not worth it.
- 2Get Simpro quotes and a demo. It is quote-only and it scales with users and modules. Get it in writing, including implementation.
- 3Budget for implementation time, not just the subscription. This is a project — plan weeks, not an afternoon.
- 4Plan the data migration with Simpro onboarding. Use their team; do not attempt a manual rebuild across crews.
- 5Train admin and field staff before go-live. Field adoption is the usual failure point. Train first, then switch.
- 6Cut over, do not run in parallel for long. A short overlap is fine; months of double admin is not.
What to watch for
- Implementation is a project — weeks, not an afternoon.
- Cost is quote-based, so get everything in writing.
- It is overkill if you are still under about five users.
- Field staff need training — that is the biggest failure point.
The verdict
Move to Simpro if…
- You run multiple crews.
- You need inventory and deep reporting.
- You are ready for the setup effort.
Stay on AroFlo if…
- You are under about five users.
- AroFlo already covers your job costing.
- You do not want an implementation project right now.
Common questions
Is Simpro harder to learn than AroFlo?
Yes — it is a bigger system and implementation is a project. That is the trade you make for its depth.
How much does Simpro cost?
Quote-only, and it scales with users and modules. Get a written quote that includes implementation.
When is it worth moving?
When multiple crews, inventory and serious job costing are real needs — not before.
Can I run both at once?
For a short cut-over, yes — but avoid months of parallel running, which doubles the admin.